Office Specialist (belonging to the protected categories Art. 1)
About Translated
Translated is a leading company in AI-enabled translation services. We are on a mission to allow everyone to understand and be understood in their own language.
Our success stems from a unique blend of the world’s #1 adaptive neural machine translation technology (IDC MarketScape 2022), the largest network of vetted, native-speaking professional translators, and top-ranked AI-enabled text, audio, and video translation tools (Gartner, 2022).
By leveraging a seamless symbiosis of artificial intelligence and human creativity, we design custom localization projects that were previously unthinkable, helping more than 280,000 clients grow their businesses worldwide.
We are looking for an Office Specialist belonging to protected categories (Law 68/99), Article 1. The Office Specialist plays a crucial role in supporting the Office Manager by handling a diverse array of tasks focused on both event management and office operations. This role requires a high level of coordination and communication to ensure seamless execution of responsibilities.
Key Responsibilities
- Event Planning and Execution: Assist the Office Manager in the conceptualization and development of events that align with the company’s goals and values. This involves managing all logistic elements, such as coordinating event registrations, arranging travel and accommodations, and providing onsite event support to ensure that everything runs smoothly and efficiently.
- Supplier and Resource Management: Take charge of selecting suppliers for various services needed during events, including audio/video setups, catering, and entertainment. The role also involves coordinating and managing resources related to employee hardware needs, ensuring that all technology and equipment requirements are met.
- Office Operations: Oversee the procurement and inventory management of office supplies to ensure that the office, meeting rooms, and communal areas are always tidy, functional, and well-equipped. This involves organizing and managing meeting room schedules to maximize space utilization and convenience.
- Financial and Budgetary Support: Collaborate with the Office Manager in the preparation and monitoring of budgets, keeping a meticulous record of all expenses related to events and office activities. This assists in ensuring financial accountability and optimizing cost-efficiency in all operations.
- Cross-Departmental Collaboration: Work closely with the People Team and the Brand & Creative Team to prepare promotional materials and items for both internal and external events, enhancing brand presence and engagement.
- Project and Initiative Support: Provide assistance in managing specific projects assigned by the Office Manager, contributing to initiatives and enhancing the efficiency and output of company operations.
In this multifaceted position, the Office Specialist ensures that both events and daily office functions are executed with precision, thereby contributing to a productive and vibrant work environment. Your role is integral to maintaining the high standards and smooth operations that drive our company's success.
Requirements
- Previous experience in organising corporate events or secretarial work preferred
- Good knowledge of the English language.
- The position is reserved for individuals belonging to protected categories (Law 68/99), Article 1.
- Excellent interpersonal and communication skills.
- Friendly and professional demeanor.
- Strong problem-solving abilities.
- Ability to work independently as well as part of a team.
- Flexibility and adaptability to changing priorities.
Headquarter
Translated is hosted at Pi Campus, a working environment immersed in nature where 5 luxury villas have been converted into functional offices to foster talent growth. Pi Campus is also a venture firm created by Translated to reinvest part of its profits into promising AI startups.
Benefits and Perks
- Gym
- Swimming Pool
- Kickboxing
- Water aerobics
- Fitness
- Pilates
- Table Tennis and Football table
- Kitchen and snacks
Diversity statement
At Translated, we proudly embrace and celebrate each individual's unique qualities to our team, regardless of race, sexual orientation, gender identity, or any other differences. We recognize that these diverse perspectives empower us to overcome challenges, foster innovation, and drive excellence. As an inclusive and equal-opportunity employer, we are committed to cultivating an environment where everyone feels welcome, valued, and supported to achieve their full potential.